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NBN And PABX Phone Systems

So your business is running an old analog multi-line PABX that you've used and trusted for years, you've also just been letter dropped that the NBN is ready for service in your area, ok, so that means you have 18 months to migrate to an NBN service before Telstra cuts off your existing copper services, you know it's wise to move sooner rather than later because you don't want to get caught out and be without a phone service when everyone waits till the last minute, and there's not enough techs to go round.

You decide you better start talking to some RSP's (Retail Service Providers), or worse - you get one of those pesky door to door sales people, either way, during your conversations all of a sudden your ears prick up because you've just been told that your trusty existing PABX wont work, it's incompatible with the NBN and you need to replace it.

There is a tiny bit of truth in that, and I do mean tiny, like it wont work as is, but If you think it sounds more like a rort, you're probably right.

Some RSP's and Phone shops (including certain big name Telco Business Centres) are telling businesses they need entire new phone systems (since NBN is a SIP or IP based service) along with its associated huge price tag - when in fact they don't need it...

SIP/VoIP PBX devices actually start from a little over $400 for a pretty comprehensive small low power consumption device suitable for SMB's such as a Grandstream UCM6202 which supports up to 500 extensions and 30 concurrent calls, but you can bet your bottom dollar the brands they are pushing are in the many thousands of dollars, even though they all do pretty much the exact same thing, most likely based on asterisk with freepbx or elastix, or some variation of. You can even download a complete FreePBX installable ISO (including asterisk and the Linux OS) to throw on a spare decent (and dedicated) PC if you really wanted, any quad core i5 with a couple gigs RAM would do, for a couple thousands SIP registrations, and 100's of concurrent calls. Note: Some people might, but I strongly advise against, using virtual servers for phone systems. So your new PBX could cost you next to nothing if you have the hardware lying around doing nothing.

Then there's the new phones they say you need, IP Phones, pretty basic handsets such as this Grandstream GXP1615 can be bought for under $70, there's the very popular 4 SIP account 8 Line Grandstream GXP2135 for under $125, or a 6 SIP account 12 line GXP2170 which will set you back around $165, more higher end fancy Multimedia, IP/Video, and Android based handsets are also available at reasonable and affordable prices (the list is extensive, google for grandstream, yealink etc). I have little doubt the handsets the phone shops try to sell you are closer to costing double to several times my previous examples. Although cheaper, Grandstream, or Yealink units are just as reliable, high performance and feature rich and in extensive use, as the much more pricier phones, even the world renowned Linksys/Cisco SPA series (I've owned an SPA942 for over 10 years now and has performed flawlessly, with its comparative model today about $190) are more affordable, these companies have been around for a long time, yet still cheaper than the more traditional PABX like name brand handsets you're more used to, not to mention they are also well known and respected in the VoIP world.

Then they will likely tell you, for once a truthful point, that it's more than likely your existing phone cabling wont work and needs replacing because it's the old 2 pair Cat3 cabling designed for analog phone systems, not the 4 pair Cat5/6 Ethernet cabling needed by IP Phones, and you will need a decent switch, the $29 things from eBay wont cut it in the long run.

You can see how easy it is for the costs to keep quickly adding up, it could very easily exceed $5000, closer to $10000, depending upon how many phones, cables and outlets have to be replaced.

I've been hearing horror stories of some SMB's quoted $5000 just for the PBX and a few phones - without new cabling.

Some, but not all RSP's and Phone Retailers, are sprouting this crap daily to unsuspecting business people who just need their phones to keep working. Sadly, the number of SMB's who fall for this will end up being high in the long run unless a lot of people get educated. I'd like to think this isn't all deliberate tactics, and is mostly because the sales people themselves, have no idea, but I wont be so naive to think some are not out to make a quick buck through any means.

But... in reality, your existing PABX will continue to work just as it does today with only a small modification, most modern PABX's are modular and have option for a plugable SIP module (that may already be installed), or a simple licence upgrade to activate SIP, and as for the systems that don't, like very basic systems, or old systems - which there are a lot of still in use today (I've worked with one that dates back 30 or so years) because they just work, can be made to work with the NBN via an external device called an ATA (Analog Telephone Adapter) for only a tiny fraction of the cost compared to replacing your entire system,

A 2 line ATA Grandstream HT802 or Cisco SPA 112 will set you back around $60-$70, a 4 line Grandstream HT814 under $130, or and an 8 line Grandstream HT818, which now fills the void left by Cisco End of Life'ing its SPA8000, for under $210, thus eliminating the need to replace your entire phone system, saving you countless thousands of dollars.

Rather than falling for these sales droids drivel, talk to your IT consultant or a Registered Cabling Provider who should be able to tell you if your system can do SIP, or if not, recommend, supply and install a suitable ATA for your PABX to hook into.

Currently, your PABX is likely wired into an IDC termination block, or directly to several wall sockets, basically to move to NBN - SIP based, rather than terminate in a terminal block or wall socket they are plugged into the ATA's FXS ports which uses ethernet data from your FTTx network to talk to your phone service provider via SIP, making it transparent.

An example of how NBN and an ATA with your old PABX works is

If you are considering a new phone system anyway, perhaps this would be a good time to consider a fully VoIP (SIP) system, as it is the way of the future, shop around, talk to your IT consultant or a Registered Cabling Provider for advice on SIP Equipment and especially SIP Trunk Providers, the plans and inclusions, number of lines, with all things equal, the prices, just like hardware, can vary rather wildly. An Example of two SIP Trunk providers doing the same thing are Telstra Business SIP (A new product coming for 2018), and MyNetFone.

This type of setup optionally involves extra equipment on top of the PBX itself such as a PoE (Power over Ethernet) Switch, and a decent Router with QoS.

An example of an all SIP setup is like this

A smaller business or shop, with a single line, probably would not need an on-site PBX and would likely use a SIP Provider similar to Household NBN Services like this, but be warned, a lot of these services explicitly prohibit the service use for business/commercial purposes.

And to do away with a local PBX altogether, using a hosted PBX solution like

Hosted VoIP Services might suit a single person office, much like a personal VoIP service for home, but it is not a solution recommended for use with multiple phone requirements, there are plenty who say this works, but I've always found those people to have vested interests, your biggest problem is if there's no internet, you wont be able to call any other extension, not your sales guy in the office next to you, not your reception or front counter, not your warehouse storeman downstairs, nobody, all your phones are useless with no internet, and we've all seen the nightmare stories on the nightly news services about small businesses struggling with NBN outages.

If you decide you are going to replace your ageing phone system with a brand new SIP based PBX, and require new or extra cabling, contact a Registered Cabling Provider.

*** WARNING: It is a criminal offence in Australia to tamper with, alter, or perform any phone or data work if [...NEXT]
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Khaled on :

Read this early yesterday, my boss too was told this shit by a Telstra shop employee, I shown him this article, then he call up telephone technician in Sydney who confirm what this article say is true, boss then abusing Telstra shop for lies and cancel new order before payment, dude you save boss $4800, thank you.

Seamus on :

Thanks for the followup article, this makes clearer for business what you were saying in your multiple phones post

NoelB on :

you're welcome

Garry Williams on :

I would also like to extend our companies thanks to you, we too need to move onto the NBN within the next 3 months we've been told before our phone lines are cut off, our Telstra Business Centre had for nearly 3 weeks been trying to sell us a brand new phone system for the future including 7 handsets, for $5200, they have told us we will need to get the cabling and telecommunications outlets changed too, the T.B.C. representative I dealt with thought it would be around $160 per outlet based on feedback he has received.

Making new system installed around $6300.

We took the plunge, I ported our numbers over to SIP service and was set for change last Thursday ( typically a quiet day for us) and
configured the Cisco 8 port ATA which cost us $295 delivered ready to go (we only need 4 lines but I played safe for future growth), The change went ahead, and smoothly, our downtime would have been no more than two hours in total, maybe less, the ATA linked up, our NEC was happy with it, and we were again making and taking calls.

All for $295, saving us about $6100.

In fact, savings will be substantially more over time because our SIP trunking charges and call costs are monumentally cheaper than the old Telstra service.

jennifer on :

Nice blog provides many informative and helpful articles. Thanks for sharing the information. Looking for more updates in future.

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